ERP Product Information
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Engineering
Engineering Change/Tool Change Management
Maintaining accurate product design information is essential to eliminate rework, reduce production costs, and improve product quality. Swift ERP Systems' Engineering Change Management provides An audit of multiple revision levels for Material Master, Standard Bill of Materials and Routing Records. Procedures to monitor change approval and implementation processes Electronic documentation of planned or requested engineering changes Broadcast of modifications to predefined employees, vendors and customers. Bill of Materials One of the major challenges facing the engineers today is keeping accurate information of the Bills of Materials. Swift ERP Systems'Bill of Materials
Are simple to create and maintain Enable easy completion of quotations, sales orders and job orders. Support single level and/or multiple level Bills of Materials.Routings
Routings show the path that a part travels through production and list the work centers and operations that are needed to make the part. These routings can also be created for a nonstandard part on a quotation, sales order or job order. Routings can be used to calculate labor and overhead costs and become the basis for the scheduling function. Routing record also tracks the number of times a part has been run, and the average and maximum number of units produced.CAD Integration
Swift's CAD link and the systems seamlessly integrates standard CAD packages using Bill of Material automation tools. CAD link enables engineers to keep manufacturing bills of material data synchronized with engineering drawings. Creates Bills of Materials from the drawing data for quotations, sales orders and job orders. Enables non-engineering personnel to search, view, annotate, compare, redline and e-mail the drawings while preserving the security and integrity of original engineering drawings.
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of PageSales
Sales Order Processing
The entire process of taking a sales order, creating multiple levels of dependent production orders, and recording multilevel completion's can be accomplished in this module.Available-to-Promise
Sales order entry personnel can promise orders based on availability of the product and ability to deliver. Over promising may lead to missing delivery dates and under promising may lead to missing opportunities to increase both revenue and profit. Swift's system allows you to promise deliveries based on capacity and resource constraints without resorting to a full schedule simulation. Increases the throughput and on-time deliveries Reduces inventory and waste.Quotes and Estimation
The success of any business originates from providing accurate quotes to the customers. Swift's quotes and estimation module can create a new quote by extracting data from an existing or past quotation, sales order or even job order. You can access past information including each time a particular item was quoted, to whom, and the selling price. Quotes are printed in a standard format and can be easily modified to meet your requirements or those of specific customers. Quoting feature allows you to have a unique pricing schedule associated with a given part and customer or group of customers.Customer Relations Management
The Customer Relations Management provides options for recording and tracking all information related to a customer inquiry or complaint. This module stores information about the customer, sales order on which the item was sold, the contact person, and the phone numbers. The screen links directly to sales orders, parts and customers to quickly pull together the correct information.
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of PageMaterials Management
Inventory Control
Inventory control module enables management of all inventory-related transactions. Material Master stores all information about each standard part. Inventory levels are updated in real time to aid in accurate materials management decisions. A report allows you to view critical inventory information to make better inventory management decisions.Procurement Management
Procurement affects the cost of jobs, sales order, inventory and accounts payable. Timely and accurate procurement information enable the operations to stay on schedule. Swift provides several features and tools to make informed and timely decisions. Material availability reports and Purchase Summary reports are available to aid in planning your requirements. A vendor rating process enables identification of vendors, who deliver good quality materials in time and at lower costs.Materials Requirement Planning (MRP)
MRP helps material planners to identify materials and their quantities according to bill of materials of products, sales/production plan and quantity of products. Shipping & Receiving This module manages activities of receiving raw materials, returned goods, and shipping of finished products. Swift ERP Systems can Monitor received quantity against quantity ordered Calculate backorder quantity Assign freight charge entries automatically to the accounts receivable invoice
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of Page Production Planning & Control
Advanced Planning & Scheduling
Advanced Planning and Scheduling (APS) determines how to satisfy customers' demand under the constraints of limited production resources and material availability. Swift's easy-to-use APS module allows the users to Plan production under resource constraints Set delivery expectations during the quoting process Meet due date expectations, and better manage production and material resources Plan shop floor scheduling effectively.Production Status Monitor
The production status monitor allows the users to view Cumulative costs of a job order as soon as labor is recorded or as soon as material has been issued The percent of accumulated cost compared to the estimated job order cost and the estimated sales order cost The status of a job order's cost, material, and production statusProduction Scheduling
This module enables users to View and compare the results of alternate schedules before deciding which schedule best meets the company objectives. Forward and backward pass schedule to determine release date options Schedule using infinite vs. finite capacity to spot potential bottlenecks Do what-if Scheduling to determine delivery dates for quotes or sales orders in cases where a full schedule simulation is warranted.Job Orders
Job orders can be created quickly from a sales order, previous job order, or a job order template. Creating a job order automatically drives material requirements. Once opened, a job will automatically direct purchasing to buy the needed material. When a job is released, it informs production personnel to issue material from stock or to manufacture sub-components. A system flag can be set to automatically complete job orders when the total required quantity has been completed. Stock manufactured components are automatically placed in the job order queue when they have fallen below the safety stock level.
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Reporting
Executive
Information Systems provide information, not data, to your managers. Reports
include inter-department and inter-disciplinary information. Reports help
managers to make effective and high quality decisions quickly. Easy to
use and intuitive. Custom-design to suit your managers’ decision-making
styles.
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of Page Fulfilling your sales commitment, keeping your customers satisfied with timely deliveries, and producing quality outputs depend on the state of plant and machinery. Swift ERP Systems will help you Plan and schedule preventive maintenance to reduce downtime Plan and schedule preventive maintenance so as not to interfere with production Maintain records of original purchase and use the information to depreciate your plant and machinery Automatically use the information in your fixed assets accounting Collect and analyze maintenance costs, so that you can decide when to replace the machine.
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of Page Quality
Management Poor quality costs
more than anything does. Poor quality results in waste, rework, no
value being added to the product, customer dissatisfaction, and loss
of sales and business. Swift ERP Systems will help you Monitor quality
of incoming, in process, and finished goods Maintain records of quality
control and let you analyze them to prevent quality problems in the
future Monitor the items being reworked Produce quality certificates
to meet customer requirements Fulfill industry quality requirements
such as ISO900x.
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Finance
and Accounting
Budget and Financial Plan
The bottom
line of business success is determined by the profitability and the business
created net-worth. Swift ERP Systems can help you Plan your income and
expenses Create a Chart of accounts and budget the expenses Alert managers
when expenses are about to exceed the budget Relate budgets to sales,
invoices, accounts receivable, purchase orders, accounts payable and other
accounts Project cash in flows and cash out flows Perform what-if analysis
to plan and manage cash flows.
Accounting
Accounting
modules in Swift ERP Systems are fully integrated with the respective
business functions such as sales and procurement. Swift ERP Systems are
designed to minimize duplicate data entry and perform automatic accounting
based on the related business transactions. Sales, production, shipping,
and accounts receivable modules are linked Procurement, receiving, and
accounts payable modules are linked Financial receipts and payments (cash,
bank, or any other form) are Linked to Treasury Accounts receivable, accounts
payable, treasury, and payroll are linked to general ledger Enable easy
accounts reconciliation Produce accounting and finance reports easily
Manage international currency and money transfer.
Accounts Receivable
Swift's
accounts receivable module is tightly integrated with sales, production,
and shipping modules. This accounts receivable module can Automatically
monitor receivable information once the invoice is generated Monitor aging
of accounts and follow-up on receivables. Maintain credit history for
each customer Analyze and report receivable information.
Accounts Payable
Swift's
accounts payable module is tightly integrated with procurement and receiving.
This accounts receivable module can Identify the best time to pay the
vendors Monitor payment due dates to avoid credit charges Process deferred,
partial and recurring payments.
Treasury
Swift's
treasury module integrates all financial receipts and payments in cash,
bank, or any other form. This module can Record the cash position by monitoring
all receipts and payments Generate reconciliation reports for bank accounts
Support multi-currency cash accounts.
Asset Management
Swift ERP
Systems asset deals with recording and tracking of fixed assets used in
the organization. Maintains records of asset acquisitions, changes, transfers,
and dispositions can set various depreciation methods can use the depreciation
expenses in accounting Is integrated with the plant maintenance module.
General Ledger
Swift's
General Ledger is the central place, where all financial information is
integrated to produce the financial statements. Swift's General Ledger
Is integrated with accounts receivable, accounts payable, treasury, and
payroll modules Entries can be posted automatically or through manual
entries Can create and consolidate subsidiary financial information.
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of Page Optional Add - on Features
E-mail/Fax Integration
With the E-mail/Fax server, Swift ERP Systems can Send and receive notifications, reports, and messages by eMail or fax. Send eMail/fax from anywhere within the system in a seamless manner.Alerts
The Alert mechanism in Swift can caution users and managers of any impending problem in the business or system. Swift ERP Systems can monitor and inform the appropriate agency to take corrective action. Some examples: Send alerts by eMail, fax, or pager Alert the system administrator if the system has crashed or if the disk is full (and many more) Alert the operations manager, if a buyer is ordering materials beyond the allowed limit (and many more).EDI & E-Commerce
Electronic Commerce module can transmit Advanced Shipping Notices, sales orders and invoices electronically. Swift's electronic commerce options are designed to fit the specific needs of your company. Swift's interface tool can be customized to client's EDI translator. Swift minimizes the support, maintenance and integration effort to third party EDI and E-Commerce software vendors and value-added networks. Swift can post customer and vendor notifications and reports on the Internet for secure access.Integration with Third Party Packages
SWIFT has open architecture that gives you the ability to develop external software applications to interact with the system. The OLE Server feature allows application extensions to be seamlessly integrated with Swift using a variety of software languages such as Visual Basic and C++, as well as third party software packages such as Microsoft Word and Excel. With the OLE Server feature, we can develop integrated OLE applications that perform unique, repetitive or large data entry tasks to increase data accuracy and save time. Integrated OLE applications can import data from external applications while maintaining business rules, error checking procedures.Barcode Integration
The Bar Code module features data collection, transaction posting and various reporting capabilities. Entered data are quickly and accurately transmitted to the bar code host computer. The data are then processed and posted in real-time to the file server. Examples for the use of Bar Code include the following: Inventory data may be recorded at time of receiving, shipment or during a physical inventory or cycle count. The data collected through the use of a portable collection unit can be transmitted to the bar code host via a bar code docking station. Bar coding provides real-time information on job order and sales order status. Bar coding improves data accuracy and saves time by eliminating manual data entry.CAD/CAM Integration
Swift's CAD/CAM integration module Can collect real-time data from machines on production floor Can spot and help to rectify minor or major defects Aids in better production control Reduces human error and eliminates labor of manual data entry See under "Engineering" for information on CAD integration.Environmental Management
Environmental compliance is one of the major issues facing the industries. Failure to comply with the permit conditions may lead to fines and litigation. Swift's environmental management system is a comprehensive package designed to: Monitor air emissions from permitted sources to comply with Clean Air act of 1990 Manage hazardous waste Report on SARA compliance Monitor compliance in real-time Manage MSDS.OSHA Compliance
Swift's OSHA compliance analyzer can keep track of OSHA related training Accident reports Annual employee medical training employee hazard communication program. Deadlines for compliance reporting and broadcast the information to Managers.
ISO Certification
ISO certification
is sought after by all manufacturing companies as the first step towards
Total Quality Management. Swift software Enables documentation of all
business processes and organizational procedures required for ISO certification.
Check processes and procedures for ISO 900x conformance Identify nonconformance
and improve towards certification.
System
Benefits
Bar Code Integration
Standard bar code integration improves data accuracy and saves time by eliminating repetitive manual data entry.Easy to Use
Swift ERP has the look and feel of familiar Microsoft software products. User-friendly and consistent user interfaces make using the system simple and easy. Elaborate online help enables fast training and assists system use.Minimize Data Entry
Reuse data already captured in the system to simplify transaction processing. For example, customer order and part information captured once are reused in multiple customer part receipts, job travelers, bin tags, quality certificates, shipping documents, and invoices. Enter instructions, terms, and conditions once and reuse them in various documents such as quotes, purchase orders, shipping documents, invoice, job travelers, maintenance orders, and quality certificates. Ensure consistency and integrity of data where they are repeatedly used. Copy data of one order, job traveler, process, etc., to another order, job traveler, process, etc., and edit to save time.Multiple Versions of Documents
Maintain multiple versions of quotes, orders, invoices, etc. Retrieve and review various versions at the click of the mouse.Proactive System
Maintain follow-up and due dates for various events and let the system remind you ahead of time. Events such as low stock level automatically remind you to take procurement action.Secure, Reliable, and Scalable
Securely access the system at system, menu, or sub-menu level. Control what each user can add, modify or view. Using the proven Microsoft technology, Swift ERP is highly reliable and scalable.Environmental Compliance Monitoring
An optional module lets you track emissions and pollutants to help you comply with environmental regulations. Integrated with the Swift ERP system, this module needs no duplicate data entry.eMail/Fax Integration
An optional module can send reports and orders to clients or vendors by eMail or fax.Web Reporting
An optional module can report customer order and production status on a secure web site for your customers’ easy reference.Electronic Data Interchange
Easily expand systems to include technologies such as Electronic Data Interchange.Multi-Plant Integration
Swift ERP systems in various plants can be integrated for central control.Integration with 3rd Party Products
Swift ERP can be easily integrated with third party software products and interfaced with machines for data collection.
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